New Project Initiation Sequence

SOP – New Project Initiation

Summary: This Standard Operating Procedure (SOP) outlines the process for GS Construction’s Project Managers to notify key departments, including but not limited to Finance, IT, and Operations—when a new project is ready for production. To ensure seamless integration across our Information Systems, all employees must adhere to this SOP when launching a new project.

Responsibility: Project Manager, Operations Manager, COO, CEO

Notify all relevant parties of the new project by accessing the IT portal at www.it.gsconstruction.net.
Login using SSO (Use your company email and Office 365 (O365) password to log in.)
After logging in Select “Request a Service from IT”.
Use the column selector on the left side of the screen to go to the “Project Support Category”.
Click On “New Project”.
Complete the New Project form with the following details:
- Project Name: Official Project Name
- Project Primary Address: Physical Project Location by address
- Customer Name: Municipality or General Contractor
- POC Name: The primary point of contact for the project.
- POC Number: Point of contact phone number
- POC Email: Email address for primary POC
- Contract Number: As provided by owner.
- Work Order Number: Mostly used for annual contracts. Please include the official work order number as assigned by project owner.

Attach Files: Please attach the latest versions of the following files associated with the project:

bid schedule
project plan set
contract &/or work order